PMO Deployment, Operation, and Enhancement

Organizations continue to be challenged with the consistent application of defined project management processes, resource planning, forecasting, and other business demands.

A well-managed Project Management Office (PMO) can address these challenges in order to ensure successful project delivery. We work with clients when they need to deploy a new PMO, operate a PMO, or optimize and enhance an existing PMO to meet a set of evolving challenges, functions, and services.

Deploying a New PMO

The first step IPS takes in deploying a PMO is to assess the current environment and develop a deployment roadmap incorporating your organization’s culture and operating practices. We will work with you to identify, prioritize, and establish a set of fundamental PMO functions and services. Deployment includes establishing governance standards, developing the PMO Charter and communications plan, identifying resource needs and performance measures, incorporating the right amount of repeatable delivery processes to fit your culture, and improving the competencies of your staff through training and mentoring. Emphasis is on the PMO providing an organizational entity focused on improving the management of your portfolio.

Operating a PMO

If project management is not a core competency, consider outsourcing the PMO. IPS works in partnership with you to understand your goals and establish a structure that will achieve them. We will evaluate what you currently have in place and will subsidize as required. Or, if preferred, can utilize our customizable toolkit of proven techniques and methodologies. Constant communication, incorporating organizational change management, is crucial to the success and is a core tenet of our PMO operating model. Performance measures are collectively established upfront with you, and progress toward established goals is continually evaluated via quality and performance reviews.

Enhancing a PMO

PMOs are consistently being challenged to provide additional value to their organizations. To meet business demands, projects must be completed faster and cheaper. The business wants more transparency and they look to the PMO to optimize project resources. We can help your organization rise to the challenge.

To take your PMO to the next level, IPS will first review and evaluate your existing PMO structure, and provide recommendations targeted to enhance it. We will develop a transformational roadmap, identifying areas of opportunity, and will collaboratively with you create an implementation plan for deployment. Common areas of focus for this type of transformation may include enhanced visibility, level of PM competency evaluation, portfolio resource optimization, demand management of both project and operations work, and facilitating organizational change. PMOs offering this level of service govern with a senior management focus on strategic issues and facilitate change across the organization.